BlueSkySearch - Administrative Assistant

Job Description

Administrative Assistant

Job Summary:

Provides administrative support to a designated manager or class of managers.

Duties and Responsibilities:

1. Performs typing and transcription duties as required.

2. Establishes procedures that implement operational and/or fiscal policies.

3. Interprets policies and procedures as established by superiors.

4. Compiles data of operating unit programs, policies, and procedures.

5. Drafts financial, statistical, narrative, and/or other reports as requested.

6. Provides authoritative information that tends to establish precedents and which may commit a unit or superior to a policy or course of action.

7. Composes reports and correspondence containing decisions of designated manager.

8. Arranges, participates in, and implements, as directed, conferences and committee meetings.

9. Coordinates and provides semiprofessional service for staff meetings, board meetings, committees, etc.

10. Signs in behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence.

11. Performs related duties as assigned.

Knowledge, Skills, and Abilities:

1. Ability to accurately deal with difficult dictation.

2. Ability to perform difficult typing/word processing duties.

3. Administrative ability.

4. Supervisory ability.

5. Community college graduation (or equivalent) in appropriate field.

6. Five (5) years of clerical experience, three (3) of which must have included supervision, organization, coordination, and performance of duties at a responsible level.

Additional Desirable Qualifications:

1. University graduation in business administration.

2. Clerical and supervisory/administrative experience beyond minimum required.

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