Administrative Assistant

Job Summary:
Provides administrative support to a designated manager or class of managers.

Duties and Responsibilities:

  • Performs typing and transcription duties as required.
  • Establishes procedures that implement operational and/or fiscal policies.
  • Interprets policies and procedures as established by superiors.
  • Compiles data of operating unit programs, policies, and procedures.
  • Drafts financial, statistical, narrative, and/or other reports as requested.
  • Provides authoritative information that tends to establish precedents and which may commit a unit or superior to a policy or course of action.
  • Composes reports and correspondence containing decisions of designated manager.
  • Arranges, participates in, and implements, as directed, conferences and committee meetings.
  • Coordinates and provides semiprofessional service for staff meetings, board meetings, committees, etc.
  • Signs in behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence.
  • Performs related duties as assigned.

Knowledge, Skills, and Abilities:

  • Ability to accurately deal with difficult dictation.
  • Ability to perform difficult typing/word processing duties.
  • Administrative ability.
  • Supervisory ability.
  • Community college graduation (or equivalent) in appropriate field.
  • Five (5) years of clerical experience, three (3) of which must have included supervision, organization, coordination, and performance of duties at a responsible level.

Additional Desirable Qualifications:

  • University graduation in business administration.
  • Clerical and supervisory/administrative experience beyond minimum required.

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