JOB TITLE:  Executive Administrative Assistant

LOCATION:  Half Moon Bay, CA

Job #:  5384
 

Reports to: President, Nurserymen’s Exchange/Rocket Farms



Position Summary:
Under the general supervision of the President, this position performs an array of executive and administrative tasks while assuming a leadership role in assigned projects.  Responsibilities include performing a high level of support to various executives, managing discreet information, preparing and editing highly confidential correspondence, communications, making travel arrangements and coordinating meetings and events.  The Executive Administrative Assistant will manage special, reoccurring and nonrecurring projects which could require assembling project plans and teamwork assignments, directing and monitoring work efforts on a daily basis, identifying resources needs, performing quality review and escalating functional, quality and timeline issues appropriately.

Required Knowledge, Skills & Abilities:

• Demonstrated excellent communication skills; the ability to relate complex information clearly and effectively on a variety of different levels

• Ability to interact professionally with internal and external customers

• Able to effectively manage calls, schedules and appointments at the Executive level

• Demonstrate excellent business integrity, initiative, dependability, judgment, loyalty, discretion and ability to work with others

• Ability to prepare professional written communications

• Advance knowledge of Microsoft Office programs and telephone protocol, with the ability to learn new software applications and the ability to type at a minimum 70wpm

• Demonstrated excellent organizational skills

• Must be extremely organized, resourceful, and flexible with work priorities

• Ability to service various members of the senior management team and prioritize work requests

• Ability to manage highly confidential information

Education and Work Experience:

• 7+ years of experience as an Executive Administrative Assistant supporting high-level executives in a fast paced environment

• Associate of Arts Degree required; Bachelor’s Degree strongly preferred

• Advanced knowledge of Microsoft Office Suite (2010 version)