Job Info
Job Title: Payroll Specialist
Location: Phoenix area, AZ
Job Number: 11893
Posted Date: 6/25/2021
Job description

POSITION SUMMARY: The Payroll Specialist is responsible for generating payroll checks primarily for agriculture production and field harvesting operations. The ideal candidate is bilingual, with the ability to communicate, read & write in English / Spanish proficiently. The qualified candidate will be an effective advocate and, at all times, maintain a professional image. A strong work ethic, unsurpassed integrity, confidentiality, punctuality, and job dedication is essential to be successful in this position. In addition, the incumbent is expected to provide excellent customer service to employees of all levels of the organization.


  • Piece Rate and Hourly payroll for field commodities (Truck Drivers / Foremen / Additional Commodity to be determined)
  • Calculate and prepare timesheets and spreadsheets for numerous field harvesting commodities.
  • Generate manual checks as needed.
  • Update and print crew timesheets weekly and as needed
  • Payroll Balance & Payment Calculations
  • Responsible in preparing, assembling, and sorting field payroll checks by area for distribution.
  • Update and maintain employee master file in Famous software.
  • Process (PSL) sick pay requests within internal and legal guidelines.
  • Calculate and input incentives at end of each season.
  • Process seasonal layoffs, resignations, and terminations; maintain voided and check replacements (i.e., stop payments and maintain spreadsheet).
  • Responsible in assisting employees, foremen, and supervisors with payroll questions.
  • Responsible for employee registration; distribution of W-2’s; telephone, employees and customers.
  • Prepare and save payroll journals by area and file signature sheets.
  • Prepare and send EFTPS spreadsheet to accounts payable for tax and garnishment payments
  • Produce various reports for upper management (i.e., weekly payroll cost report, efficiency reports, Crew Reports).
  • Assist other Payroll Clerks on P/R functions.
  • Other duties as assigned.


  • Ability to communicate in English & Spanish at a fluent level is highly desired.
  • Minimum 3 – 5 years of payroll & accounting experience preferred. Prior experience with piece-rate calculations is highly desired.
  • Excellent communication and organization skills.
  • Working knowledge of computers and software as utilized in the agriculture environment such as Famous is highly desired.
  • A high school diploma or equivalent is required; college level accounting and business courses are highly desired; continuing education in accounting and other job-related areas may be required; Bachelors Degree. 
  • Ability to work proficiently with Microsoft Excel, working with complex formulas.
  • Ability to use telephone, computer keyboard, photocopy machine, fax and other office equipment, including ability to utilize a 10-key calculator by touch. Majority of time spent working in an office environment, often sitting, standing, walking, kneeling, turning, reaching, occasionally climbing stairs, and operating computers for long periods of time, ability to lift at least 30 lbs. without undue physical exertion.
  • Discreet handling of all business and employee matters (maintaining confidentiality at all levels is a must); excellent interpersonal skills and strong communication skills; able to work well under pressure and meet various deadlines; must be extremely well organized and able to multitask;
  • Ability to communicate verbally and comprehend verbal instructions; requires sufficient sight/hearing to perform all duties; learn/absorb new duties with minimal repetition or re-training from supervisor; carry out defined procedures with specific instructions; manage a project from its initiation to completion with minimal supervision; maintain effective working relations at all levels.
  • Ability to work in an office and field environment, often sitting, walking, standing, kneeling, turning, reaching, or climbing stairs for long periods of time.
  • Ability to lift 30 pounds.
  • Ability to stoop, reach, and walk and other physical activities associated with an outdoor, cooler and field environment.
  • Ability to manage a project from its initiation to completion with minimal supervision.
  • Strong interpersonal skills including ability to maintain effective working relationships with all employees at different levels.

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Equal Employment Opportunity Employer. M/F/D/V.