Job Info
Job Title: Business Operations Associate
Location: Yuma, AZ
Job Number: 11993
Posted Date: 8/17/2021
Job description

Job Title: Business Operations Associate

Job Location: Yuma, AZ

Salary: DOE

To Apply: Send resumes to Careers@vilmorin.com

The fourth-largest seed company in the world.  Limagrain is an international cooperative group created and directed by French farmers.  As a creator and producer of plant varieties, Limagrain markets field seeds, vegetable seeds, and cereal products.

Vilmorin-Mikado is the Business Unit of Group Limagrain, a socially conscious company headquartered in France and Japan; specializes in the breeding, production, and marketing of vegetable seeds and tree seeds for professional farmers worldwide.  The diversity within our multicultural teams drives the company’s growth strategy through quality products, expertise, and commitments to excellence.  Vilmorin North America is the North American operation of Vilmorin-Mikado and is the reporting location for this position.  This position reports to Sales Manager.

Purpose:  The Business Operations Associate has the responsibility to manage orders daily. They are the key link in communication with our customers for order/inventory questions. The business operations associate responsibilities include performing administrative tasks, assisting other company departments as needed, and ensuring smooth daily operations. The business operations associate is the primary point of contact for all our Yuma, AZ operation activities. 

Essential Duties and Responsibilities:

Order Management

  • Acquire familiarity with our products and suppliers; develop a positive working relationship with all staff, vendors, and customers
  • Manage bookings/PCAs in collaboration with sales representatives
  • Work with A/R to maintain accurate customer files
  • Order processing from sales representatives, customers, and dealers (including international backup)
  • Create invoices, email and/or mail to customers
  • Create and maintain customer account data (addresses/payment terms, etc.) and update salesman information for commission reporting
  • Support customers with food safety documentation

Administrative Duties

  • Manage and coordinate Warehouse / Office functions and repairs.
  • Handle all incoming telephone calls and visitors
  • Prepare, distribute, and maintain incoming and outgoing correspondence (including but not limited to US mail, facsimiles, express courier, and deliveries)
  • Order office and site supplies
  • Coordinate needs for company meetings such as conference room set up, presentation handouts, meals, and travel arrangements for visiting team members.
  • Assist with site reporting and maintaining our company safety program in compliance (monthly accident information, annual CSR data collection, etc.)
  • Assist HR as needed
  • Direct daily activities with sales, warehouse, and LPP as needed
  • Forward all legal contracts to head office for Manager approvals
  • Assist with organizing open days/platforms at the direction of PD Manager

Procurement/Inventory

  • Work closely with the Supply Chain Team (WH, QA, OP)
  • Assist with customer deliveries when needed

Secondary Duties

  • Support all Supply Chain duties as needed

Qualifications:

  • Computer skills (working knowledge of MS Word, Excel, Internet, E-mail)
  • Minimum 2 years’ customer service and or planning experience preferred
  • Experience with preparing documents (phytosanitary certificates, certificates of origin) preferred
  • Prior experience and working knowledge of seed industry desirable but not required
  • Spanish speaking a plus
  • Forklift Experience a plus (onsite training available)
  • Experience with ERP system is preferred

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Equal Employment Opportunity Employer. M/F/D/V.



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