Job Info
Job Title: Accounts Receivable/Sales Coordinator
Location: Clovis, CA
Job Number: 11127
Posted Date: 12/27/2019
Job description

As the Accounts Receivable/Sales Coordinator you are responsible for assisting the sales and accounting departments in a professional manner in carrying out their daily activities.

Responsibilities & Duties: 

Sales Coordinator Duties

  • Assist the sales department in processing orders into our Famous Software system.
  • Maintain almond production schedule.
  • Research freight and UPS rates – execute sales order and logistics confirmations.
  • Communicate orders and shipping schedule with the shipping department.
  • Maintain inventory inquiries and provide necessary paperwork to sales staff.
  • Assist in maintaining the customer database in our ‘Famous Software’ system.
  • Assist in creating labels for almonds and olive oil shipments.
  • Assist sales staff with the Harvest of the Month program.
  • Maintain reports and documents required by domestic and international programs.
  • Other duties as assigned.

Accounts Receivable Duties

  • Sort customers’ checks, ACH and wires for processing.
  • Use Excel spreadsheets to obtain total deposit amounts.
  • Send out email to appropriate accounting staff to confirm deposit grand total.
  • Scan checks through scanner and save in server files.
  • Post customers' checks, ACH and wires to customer accounts.
  • Research and apply credit memos where applicable.
  • Review and send out updated spreadsheets to the sales team for analysis.
  • Compare aging reports to Excel spreadsheets to keep information up to date and accessible to all co-workers.
  • Generate AR aging reports and locate past due invoices.
  • Follow up on past due invoices by placing calls/e-mails to customers and/or following with sales.
  • Identify any reason for non-payment and develop plans with supervisor on how to resolve.
  • Document results of contacts by maintaining A/R notes in Famous Software with current progress/action on past dues.
  • Generate all month-end closing reports.
  • Reconciliation of monthly cash receipts.

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Equal Employment Opportunity Employer. M/F/D/V.