Job Info
Job Title: Safety and Compliance Admin Assistant
Location: Gonzales, CA
Job Number: 11134
Posted Date: 1/2/2020
Job description

Mandatory Requirements

  • Strong organizational skills, detail-oriented
  • Self-motivated and dependable individual
  • Good working knowledge of Excel and Word Processing
  • Good communication skills

Job Description

Individual will assist the Safety & Compliance Manager in producing and organizing all required documentation as well as maintaining a system of record retention for all regulatory agencies.

Duties include, but are not limited to:

  • Renewing all regulatory licenses and permits
  • Maintaining spreadsheets that track employees and company equipment
  • Maintaining all record keeping
  • Maintaining the safety portion of the posting boards at all locations
  • Assisting in the preparation of all regulatory agency inspections
  • Data entry into the California Environmental Reporting System
  • Performing quarterly and biannual reporting
  • Assisting in the implementation of annual continuing education meetings and pesticide handler trainings
  • Maintaining inventories of all regulatory forms and documents (i.e. HOS Log sheets, Daily Vehicle Inspection Reports, Weight Certificates, Forklift Inspection Records, Tractor Inspection Records, etc)
  • New employee paperwork, setting up new employee files
  • Taking employees to clinic for applicable testing and necessary appointments
  • Assisting in the management of the Employer Pull Notice Program
  • Processing DMV renewals and conducting DMV field office visits for (registrations, special equipment, transfer of titles)
  • Assisting with the Food Safety Program
  • Preparing training materials for all Safety Trainings
  • Answering phones and referring calls to appropriate personnel.

Qualifications:

         Secretarial/ Administrative experience preferred

  • Ability to manage workload effectively including plan, coordinate, organize, prioritize and handle multiple tasks.
  • Demonstrate ability to work effectively in diverse workforce.
  • High School Diploma/ GED equivalent (AA Degree Preferred).

Salary 

  • Commensurate with education and experience

Benefits:

  • Health Insurance
  • Paid vacation
  • 401k Retirement Plan

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Equal Employment Opportunity Employer. M/F/D/V.



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