Job Info
Job Title: AP/ AR Admin
Location: Santa Maria, CA
Job Number: 11245
Posted Date: 3/20/2020
Job description

AP/ AR Responsibilities 

  • Enter accounts payable invoice transactions 
  • Review accounts payable aging
  • Prepare weekly check runs, managing due dates to ensure timely payment within vendor terms
  • Print checks, mail payments, file bills
  • Monitor and follow up on invoices
  • Reconcile all vendor accounts and statements
  • Set up new vendors, W-9, insurance, ect.
  • Verify compliance requirements are met for accounts payable vendors 
  • Job cost invoices 
  • Other duties as assigned 
  • Request and process Credit apps
  • Set up new customers and jobs
  • Run collection reports- call on collections
  • Invoicing- Lab services, sub outs, irrigation services
  • Send out monthly statements to customers
  • Posting checks/ receive payments
  • Reslove customer invoice issues
  • Set up memorized transactions
  • Get mail and sort
  • Add items into QuickBooks 
  • Point person for Meras transactions- track everything, bill customers
  • Input new items and update items in QuickBooks 


  • Bachelor's degree in accounting or business management, preferred but not required
  • 3-5+ years if experience in an accounts payable position, perferably in Agriculture
  • High level of proficiency with QuickBooks required 
  • Proficient with Microsoft Office (work, excel, outlook, etc.
  • Knowledge of general accounting procedures
  • Able to maintain confidentiality
  • Ability to multi-task without losing attention to detail
  • Strong communication, organizational, and problem- solving skills

ALC Consolidated is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, disability, genetic information or any other characteristic protected by law. 

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Equal Employment Opportunity Employer. M/F/D/V.